business communication
Communication means sharing of ideas in common and it constitutes a crucial function of management. It is the means by which the behavior of the subordinates is modified and change is effected in their action. The real meaning of communication is getting the communicator (receiver) and the communicate (sender) tuned together for a particular message.
Nothing happens in management till communication takes place. It is needed at all levels of management for decision-making and planning. It augments managerial ability and facilitates control throughout the organization. It has been said that good managers are good communicators and poor managers are poor communicators.
Communication is necessary to focus organizational members on the target and to provide the decision making necessary to perform operations. The manager is responsible for successful decision making, invigorating, motivating and organizing members of the organization.
Communication is the base for all relations within the organization and between its members and outsiders. Without proper communication, it becomes too difficult for the manager to express the clear message and control members. Internal information flow includes order directives, memorandums, information, etc, and passes between members.
Managerial function of control involves the measurement of actual performance, comparing it with standards set by plans and taking corrective actions of deviations, if any, to ensure achievement of enterprise targets according to conceptualized and planned acts. Manager can easily measure the performance of its subordinates and communicated to the top management, so as to achieve the desired goals. All this may not be possible without a resourceful system of communication.
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Submitted by admin on Thu, 2006-12-07 07:33.
Formal communication is that which is connected with the formal organizational arrangement and the official status or the place of the communicator and the receiver. It moves through the formal channels authoritatively accepted positions in the organization chart. Formal communication is mostly in black and white.
Formal communication can be defined as, “A presentation or written piece that strictly adheres to rules, conventions, and ceremony, and is free of colloquial expressions.”
It connotes the flow of the data by the lines of authority formally acknowledged in the enterprise and its members are likely to communicate with one another strictly as per channels constituted in the structure. Thus, it is a purposeful effort to influence the flow of communication so as to guarantee that information flows effortlessly, precisely and timely.
It emphasizes the essence of formal channel of communication. The different forms of formal communication include; departmental meetings, conferences, telephone calls, company news bulletins, special interviews and special purpose publications.
The main advantage of formal communication is that the official channels facilitate the habitual and identical information to communicate without claiming much of managerial attention. Essentially, executives and mangers may devote most of their precious time on matters of utmost significance.
But at the same time, the weakness of formal communication should not go unaccounted. Communication through channel of command greatly obstructs free and uninterrupted flow of communication. It is, generally, time consuming, cumbersome and leads to a good deal of distortion.
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Submitted by admin on Thu, 2006-12-07 07:09.
Oral communication is direct face to face communication between two or more persons. In oral communication, the sender and receiver exchange their thoughts or ideas verbally either in face-to-face discussion or through any mechanical or electrical device like telephone etc.
When it is face to face, the person conveying can ask questions or sometimes when the communication is not understandable in a proper manner, he can elucidate its meaning. Oral communication is generally possible where there can be either a direct contact or message to be conveyed is of impermanent nature. Meetings and conferences, lectures and interviews are some examples of oral communication. This type of communication has certain advantages over written communication, which may be enumerated as follows:
- It has the distinct advantage of being quick and prompt. It provides the opportunity to both the transmitter and receiver of the message to respond directly.
- Oral communication facilitates close contact and thus promotes mutual exchange of thoughts, information, understanding and support.
- Oral communication through direct contact undeniably inculcates a sense of self-importance in the subordinates, which successively acts as an inspiring element.
- It also helps in bringing a responsive and supportive morale among employees of an organization.
- Oral communication further allows the superior to make a rapid evaluation of subordinates action as well as reaction to any message transmitted. This obviously assists the superior to diminish and prevent differences and revamp plans and policies according to the need of time and conditions.
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Submitted by admin on Thu, 2006-11-09 05:16.
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Communication is the activity that sets humans apart from the lower beings. We cannot think of any of daily activity happening without communication. In fact, we cannot survive properly without proper communication. Effective communication allows us to comprehend others and makes ourselves understand.
Communication plays an important role in management. Nothing happens in management until communication takes place. It is a well-known fact that mangers spend most of their working time in communication with others.
The three main constituents of communication are sender, message and receiver. A person who conveys some message is known as encoder or sender. The message is the subject matter of communication. If there is no message, there is no communication. The person for whom the communication is meant or who receives the message is the decoder or receiver.
Generally communication is understood as spoken or written words. But in realty, it is more than that. It comprises everything that may be used to express meanings to others, e.g. lips movement; blink of an eye may express more meanings as compared to written or spoken words.
Your message should contain both, information and understanding. Communication is not complete unless the receiver has understood the communication in the right manner and his reaction is known to the sender. Understanding is the end product of communication. But it does not imply agreement.
The main purpose of communication is to motivate a reaction or act upon human behavior. There is no doubt that motivation comes from within but communicator can also inspire people by grafting a good message.
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Submitted by admin on Tue, 2006-10-10 12:44.
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The term ‘effective communication’ actually describes a process of representing your views, reviews and ideas in an effective and attractive manners. The basic purpose of effective communication is to convince the other people at or for your ideas. The effective communication is profitable at every aspect of our life, if we have high-end communication skills, we can reach our targets in easy terms.
The parties and stages include in communication processes include sender, massage, channel, receiver, feedback and context. Learning and understanding all these aspects and practicing clear, concise, accurate, well-planned communication can make you a perfect communicator of this tough world.
easycommunication.info is an online resource for any and all queries regarding writing, reading and communications and it also enclosed numbers of effective communication ideas. The site is informative, and is not a substitute for consulting a professional speaker.
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Submitted by admin on Tue, 2006-09-26 14:25.